PROMOTIONS COORDINATOR/RECEPTIONIST

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Ref#: 29851

Job Type: Full-Time Staff

Job Schedule: Full-Time

Job Location: Minneapolis, MN, US

About Us:

Radio is America’s # 1 reach medium and growing, with 93% of Americans tuning in weekly. Only radio is live, local and personal with massive scale, offering today’s advertisers daily audience engagement, unparalleled ROI, and powerful brand activation at a time when competitive media are becoming increasingly disrupted.

As one of the country’s two largest radio broadcasters, Entercom offers integrated marketing solutions and delivers the power of local connection on a national scale with coverage of close to 90% of persons 12+ in the top 50 markets. Entercom is the #1 creator of live, original, local audio content and the nation’s unrivaled leader in news and sports radio.​

Description:

Minneapolis seeks a multi-talented individual for its marketing & promotions department, along with receptionist duties. This role requires an ambitious, energetic and proactive self-starter who possesses excellent organizational skills with the ability to multi-task in a fast-paced work environment. Strong computer skills; general knowledge of social networking platforms required.

Promotions Coordinator Responsibilities could include:

  • Contest Administration – maintain all on-air and web based station contests. Collect prizes from sales, provide copy to programming for on-air use, contact winners, and arrange for prize delivery and fulfillment.
  • Maintain and manage PromoSuite which keeps all listener records and files, including an electronic database of prizes and contest winners. 
  • Writes traffic/production orders for promotional inventory
  • Coordinate social media functions, including Facebook and Twitter, Instagram and any other social media and community web-based outlets deemed appropriate.
  • Supervise part time promotional staff including the coordination of in-office activity and off-site event staff scheduling 
  • Listener Service – respond to listener calls; research questions and follow-up with answers. Mail out station materials as requested.  Manage all types of listener records and files.
  • Ensures that all on-air promotions have proper paperwork and legal approval, inclusive of adequate contest rules, contractual agreements and sponsorship agreements.
  • Maintain and distributes the station event calendar.
  • Supervise on-site station promotions, appearances, and remotes from setup to break down; keeping the overall look and feel of the event with the station’s brand in mind while maintaining positive relationships with clients, event sponsors, listeners, and media while projecting a positive image at all times
  • Coordinate aspects of station events including vehicles and equipment; prizes/giveaways; signage; website development; print advertising and the physical appearance; attend the events to manage on-site execution.
  • Schedules talent appearances and station events.
  • Prepare recaps of events including timeline, promos, on-air activity, communication to staff and listeners, event specifics, location, logistics, and other results.
  • Additional duties and responsibilities may be assigned as necessary

 

 

 

Receptionist Responsibilities:

 

  • Perform general administrative duties including filing, faxing and copying
  • Answer phones and route calls to the proper personnel or take messages when required
  • Provide callers with information such as addresses, directions to the location, fax numbers, website information, and other related information
  • Receive and distribute incoming mail/overnight packages; post outgoing mail
  • Provide clerical support to various departments as needed
  • Additional duties and responsibilities may be assigned as necessary

Qualifications:

Qualifications:
• College degree preferred
• Minimum of two years in similar role in the media industry inclusive of managing promotions, logistics/management and special events preferred
• Available for weekend, evening and early morning work
• Event planning and execution.
• Excellent communicator, with a proven ability to clearly convey ideas and data in written and verbal presentations.
• Exceptional organization skills with the ability to run multiple projects and meet deadlines.  Attention to detail are critical.
• Team player with the ability to work in and manage within a cross functional matrix environment.
• Strong working knowledge of Microsoft Office, Excel and Working knowledge of Photoshop
• Must be physically capable of long hours, extended exposure to the outdoors, and able to lift 50 pounds or more.
Valid driver’s license and excellent driving record required.

https://entercom.avature.net/careers/JobDetail/Promotions-Coordinator-Receptionist/10238?source=Indeed.com