• Location:

  POSITION PURPOSE: Under occasional supervision, assists the Media Specialist with non-professional library tasks required to manage the library and its collections, circulate materials.  Provides reference research and technical assistance to students and teachers.

  • Maintains and updates computerized inventory of library holdings and patron information; maintains online card catalogs and other collections, circulates materials, and provides reference, research, and technical assistance for students and teachers.
  • Schedules and video records or downloads instructional programs as requested by teachers; assists in evaluating quality and effectiveness of programs for classroom use; schedules and sets up audio/visual equipment in classrooms as needed for viewing.
  • Assists students (individually or in small or large groups) in the use of reference materials and in the development of research skills; assists students in using electronic resources and application software.
  • Prepares and distributes overdue notices; receives lost or damaged materials; prepares related financial reports.
  • Performs general library duties, including receiving and processing new materials, cataloging, checking materials in/out, shelving materials and straightening shelves, weeding materials, mending books, preparing book displays, etc.
  • Prepares and issues student library cards, when used.
  • Assists Media Specialist in managing students and classes while in the Media Center.
  • Assists in maintaining Media Center equipment and software; maintains and programs classroom televisions and projection devices.
  • Assists in procuring library materials through in-library loan.
  • Assists in conducting annual physical inventory of library materials.
  • Performs duties of Media Specialist as necessary in his/her absence.
  • Attends training, seminars and workshops, etc., to maintain and enhance job knowledge and skills.
  • Searches standard print and online sources to verify information on order requests.
  • Maintains databases and prepares information and statistical data for reports and special studies.
  • Maintains, stacks, orders, or receives acquisitions; inputs catalog data.
  • Designs and prepares exhibits of library materials.
  • Assists in recruiting and managing volunteers in the media center.
  • Assists in inventory and checkout of student textbooks.

ADDITIONAL DUTIES: Performs other related tasks as assigned by the Principal, Superintendent or other district office administrator as designated by the Superintendent.

QUALIFICATIONS: Instructional Assistants must meet No Child Left Behind and District compliance for Paraprofessional Highly Qualified status:

  • Associate’s degree (A.A.) or equivalent from a two-year college or technical school; OR
  • 60 college credit hours from an accredited college or university; OR
  • Satisfactory score on Educational Testing Service ParaPro Assessment.

EXPERIENCE: To perform this job successfully, an individual should have knowledge of basic computer operations and functions, use of the Internet and Microsoft Office applications, and skill in the use of general office equipment such as computers, calculators, printers, scanner, audio/visual and recording equipment, digital camera, copier, telephone, laminating machine, LCD equipment, etc.  The position also involves troubleshooting of A/V equipment, replacing laminating film and light bulbs, and simple repair of equipment. 

Other Skills and Abilities:

  • Knowledge and understanding of children.
  • Ability to work with others.
  • Willingness to follow directions.
  • Ability to handle unforeseen situations in accordance with Board Policy.
  • Ability to accept individual differences among children.
  • Good written and verbal communication skills.
  • Detail-oriented.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:

  1. Use strength to lift items needed to perform the functions of the job.
  2. Sit, stand and walk for required periods of time.
  3. Speak and hear.
  4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
  5. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
  6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.


  1. Work effectively with and respond to diverse cultures or backgrounds.
  2. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
  3. Have regular and punctual attendance.
  4. Follow all District policies, work procedures, and reasonable requests by the proper authorities.