With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Warner Bros., Warner Classics, and Warner Music Nashville; Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.

For more than four decades, WMG has been an industry-leading force in providing a world-class array of services designed to help artists and labels grow their careers and their businesses. Artist & Label Services is the umbrella for WEA (Warner-Elektra-Atlantic) – the pioneering WEA distribution and marketing network – and Alternative Distribution Alliance (ADA) – the groundbreaking global distribution company for independent artists and labels.

Title: Coordinator, A&R

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Receive and return calls for department. 
• Keep track of schedules/appointments for department members. 
• Administer expense reports for department. 
• Track T&E budgets for department. 
• Book extensive travel for department and create detailed itineraries. 
• Liaise between department with A&R Administration department and other departments in company. 
• Oversee tape copy and catalog management. 
• Order and stock supplies for department. 
• Track artist hold lists. 
• Communicate with songwriters and publishers about progress of songs, and recording schedules, and artists’ needs. 
• Maintain A&R Database with email addresses, phone number, and all information on artists, songwriters, managers, promoters, agents, publishers. 
• Maintain industry lists, and help with distribution of lists for showcases, #1 parties, listening parties, award shows and award parties, etc. 
• Plan and execute showcases, by booking venues, getting budgets approved and paid, booking players, sound engineers, lighting supervisors, etc. 
• Plan and execute listening parties, publisher meetings, album releases. 
• Keep abreast of all showcases/events/writers nights in the community and share with department 
• Distribute charts and other industry media and information to the A&R department 
• Maintain and organize digital and physical WMN catalog 
• Communicate with all departments in company to make sure all tape copy needs are met, and promptly and correctly executed 
• Create and distribute compilation CDs for artists, A&R reps, managers and producers for each artist 
• Attend weekly A&R Administration meetings and act as a liaison to the Admin department. Keep department updated on every artists’ project, and issues needed to be addressed. Track the recording process, budgets and budget approval, producer/musician/engineer paperwork, album copy, album artwork, artist thank yous, etc. Relay important information regarding payment of recording process back to Director, VP and SVP of A&R 
• Liaise with production coordinators for every artists’ project, and make sure all deadlines are met regarding budgets, label copy, publisher and writer credits, studio/musician and engineer credits, and invoicing. 
• Work with Promotion Department on editing and distribution of artists’ Radio Liners. 
• Create and edit companies phone hold music and DVD compilations for TV’s in common areas of building. 
• Obtain A&R audio approval for every piece recorded and send to the A&R Administration Department, WEA Studio Services, and all peoples involved in Post Production. 
• Keep track of all tracking, vocal work, overdubs, mixing and mastering dates for all artists. 
• Special Projects, such as compiling extensive publisher, writer, and artist information for compilation CDs to be sold, greatest hits, demo cds, cover cds, etc. 
• A&R Team management: website updating, creating and e-blasting surveys of new artists and songs to hundreds of online members. 
• Listen to unsolicited and solicited material, be it songs or artist packages. 
• Listen to song submissions from publishers in our community. 
• Take on projects as requested by department. 
• Handle and safeguard confidential and proprietary information


• Must be able to effectively communicate internally and/or externally in a manner consistent with the company’s Code of Conduct and core values. 
• Must be able to come to work on time without restriction as to time commitment. 
• Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information. 
• Must be able to perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position. 
• Must be able to work at and utilize all necessary functions of a computer in order to complete all the essential duties and responsibilities of the position.

Must have a high school level education, or its equivalent.

Must have general computer skills and a working knowledge of Microsoft Office with emphases in Word, Excel, and Outlook; must have basic knowledge of music editing software; knowledge of general business practices; posses a strong work ethic; strong organization skills and high attention to detail; strong communication skills (written and verbal); ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments; produce quality work and be accountable; manage time; ability to work well in team; demonstrate ability to be innovative and suggest change/improvements within scope of work; anticipate needs and create efficient and effective processes; self-starter, self motivated and takes responsibility/ownership of tasks; think outside the box proactively, strategically and analytically; consistently take initiative; demonstrate flexibility and adaptability to changing situations. Additionally, tape copy experience a plus.

0-2 years music business desired. Must have general knowledge of record label operations.