Physical Production Coordinator
Warner Bros. Entertainment Group
WB Pictures:Prod Mgmt
Film Production and Distribution
United States - California - Burbank
Full Time
Warner Bros. has been entertaining audiences for more than 90 years through the world’s most-loved characters and franchises. Warner Bros. employs people all over the world in a wide variety of disciplines. We're always on the lookout for energetic, creative people to join our team.
Warner Bros. Pictures Group (WBPG) produces, markets and distributes Warner Bros.’ slate of approximately 20 movies a year, including films from New Line Cinema. Our movies have generated industry-leading box office results and have won multiple Academy Awards in recent years. Warner Bros. Pictures is a global leader in the international marketing and distribution of feature films, operating in more than 30 countries and releasing films in more than 120 territories.
What part will you play?

Warner Bros. Pictures, a division of WB Studio Enterprises Inc. seeks a Physical Production Coordinator for the Production Management department.

  • Works with EVP Physical Production and Production Executive in handling the physical pre-production, production and wrap of New Line theatrical feature films (both domestic and foreign). Acts as liaison between production units and studio departments to facilitate productions' needs and ensure implementation of and adherence to New Line and Warner Bros. policies and procedures.
  • Performs critical review of daily production paperwork (call sheets, production reports, wrap reports, SAG sheets) for accuracy, adherence to union rules and regulations, and to determine further action on insurance, injury, safety, and loss and damage issues.
  • Prepares loanout contracts for key personnel (Directors of Photography, Production Designers, Costume Designers, Unit Production Managers, 1st Assistant Directors, Second Unit Directors) and all DGA deal memos.
  • Reviews all crew deal memos to ensure compliance with New Line and Warner Bros. hiring policies and procedures:
  • Coordinates processing and distribution of all production paperwork (call sheets, production reports, SAG sheets, wrap reports, scripts, crew lists, cast lists, contact lists, location contact lists, etc.).
  • Coordinates early preparation phases of productions, as well as screen tests, makeup and wardrobe tests. Supervises additional photography when necessary.
  • Interacts daily with below-the-line agents and representatives in checking key crew availability and follow-through on deal points and negotiations.
  • Provides input on policies and procedures for inclusion in the Feature Production Manuals (New Line/WBPI shows and Co-Productions).
  • Coordinates the Productions' wrap to ensure return and storage of assets and equipment.
  • Works with immigration lawyers, embassies and New Line/WBPI legal department to secure work permits for non-US citizens working inside the US and for US citizens working abroad.
  • Interacts with Film Commissions (both domestic and foreign) in researching potential shooting locations.
  • Oversees & trains assigned Feature Production Trainee.
  • Handles contract administration work pertaining to loanout agreements and direct hire agreements.
  • Provides general clerical support to EVP Physical Production and Production Executive (i.e. scheduling meetings, answering phones, arranging travel and hotel accommodations, distributing/organizing mail; composing memos and correspondence, making photocopies, sending and receiving faxes, etc.
What do we require from you?
  • High School Diploma or equivalent required.
  • Previous secretarial experience strongly preferred.
  • Previous studio/production experience required.
  • 10-key calculator by touch.
  • Knowledge of basic accounting principles.


The Warner Bros. Entertainment Group of Companies is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation, gender identity or any other category protected by law.